FOR FLEET MANAGEMENT COMPANIES Comprehensive business software, made simple and easy.
CRM, HR, ERP, Finance, and more.
Our fleet management software provides comprehensive vehicle tracking and fleet management, including fuel-saving and GPS tracking features.
Optimize your fleet operations with real-time vehicle tracking, transparent management, and driver performance analysis.
FEATURES
Multiple products
Both for own fleet and fleet management for others - with multiple products: management only, used car lease, operating, financial lease with multiple layers of services and included or excluded products.
Automation
We automate in many points. Automatic loading and copying of vehicle data. Managing recurring items. Automation of reports. Lots of data defaults.
Workflows
Not only the processes of the core activity, but also the administrative processes that make up a significant part of the total cost are supported - and can be flexibly automated.
Project-based if and when needed
In this way, we provide a comprehensive management system that makes it possible to manage all tools, resources and activities not only in the traditional approach, but also by dividing them into independent, result-oriented departments.
Management accounting, properly
Flexible controlling model for cost and profit calculation. All these are performed correctly. This is a matter of life and death for all fleet managers: the way to ensure that we retain customers, products, and geographies that are profitable in the medium term.
- All essential basic data of vehicles
- Individual entry options for vehicle data
- Complete: all vehicle-related data, events, documents, costs can be found in one place.
- Global responsibilities for individual groups of vehicles: individual groups of vehicles can be assigned to separate persons, moreover, these persons may differ depending on whether they are the operator, owner or the seller of the given vehicle (if the capacity of the vehicle is also assigned to an external party - even also temporarily - it is sold by the given organization).
- Management of vehicle groups
- Setting and strict registration of vehicle types and varieties, statistical data
- Registration of vehicle history in chronological order
- Registry of vehicle drivers and activities performed by the vehicle
- Update and maintenance of vehicle data
- Managing vehicle documents
- Specification of other technical, accounting, purchase and resell parameters related to vehicles
- Other documents related to vehicles (images, technical data, descriptions, etc.)
- Vehicle financial data (value, depreciation, etc.)
- Document register: the recording and attachment of all vehicle-related documents in Word, Excel, PDF, JPEG or many other formats to the vehicle, so that they are later also available in the common "big" document registry (with appropriate authorization).
- Invoice registration: both incoming and outgoing invoices: tracking of vehicle-related and general supplier costs, including service, fuel, leasing, insurance, full fleet operation and other cost items as well as related invoices. Pass-on and included costs.
- In addition to this, invoicing the relevant costs and issuing other customer invoices, including internal invoicing (e.g. to employees or other organizations)
- Cost plans and facts: recording the cost center plans of a given organization or cost center and following them with regard to both direct and general costs related to vehicles.
- Refueling stations and fuel cards: registration of fuel wells, refueling stations and fuel cards, their assignment to vehicles and drivers, with validity and validity monitoring.
- Open interface for vehicle tracking equipment, on board devices: receiving vehicle positions and other data (start-stop, opening-closing, fuel refuelling, fuel consumption, emergency events and alarms).
- Driving tickets (or other titles), tracking performance, classifying the distance traveled and time spent in various ways, settling accounts with drivers.
- Driver register: driver's licenses, driver, their rights (which driver can drive which vehicles). Including own and 3rd party (clients') drivers
- Insurance: the nature, type, expiry date, validity and conditions of the insurance, all registered in one place, clearly assigned to the device (vehicle).
- Unit management of several controlled organizations and units in one place: at first glance, this advantage may seem less important, but once you have experienced it, it will become one of the most important capabilities: if you manage several organizations at once (e.g. managing the fleet of several institutions at once) , which impose the same rules, processes and reporting requirements, there is no other tool that can do as much for you as 10XONE.
- You can manage all such units and organizations independently, but still on the same basis, using the same rules, data collection and analysis methods, without the otherwise often costly and painful system integration.
- It is also open to external organizations: external services, external parties (e.g. leasing companies, repair shops) can also access it, with appropriate rights.
- They can practically cooperate with you, your company, and your organization as equals, as if they were sitting in the same room.
10XONE naturally "figures out" who can see what, who can access which data, who can change what - and also logs the changes.
- Registry of all relevant vehicle documents - and relating data: issuance, validity, renewal
- Managing driver-related Documents
- Registry of contracts (leasing, renting etc.)
- Validity of contracts
- Conditions of contracts
- Contract monitoring and renewal dates
- Recurring financial items - included or to be invoiced (pass on)
- Tracking fuel consumption
- Registry of fuel cards
- Checking fuel consumption (driver/vehicle)
- Managing fuel costs and invoices
- Register of own and external repair and maintenance services
- Scheduling, monitoring and cost management of maintenance and repairs
- Documentation of services provided
- Validity of services
- Maintenance and repair scheduling and follow-up: maintenance scheduling and planning for the specific vehicles.
- Registry of motor vehicle drivers - all relevant data
- Managing the rights of drivers
- Registration of performance and costs of vehicle drivers
- Integration of drivers and HR systems including clients' own internal systems to avoid multiple data entry (driver onboarding, offboarding)
- Manage all related processes in one place
- Registration, allocation and follow-up of tasks
- Scheduling tasks and sharing resources
- Automatic notifications and reminders about tasks
- Manage documents and related materials in one place
- Setting alarms and alerts
- Analysis and optimization of business processes (e.g. management of bottlenecks)
- Period invoicing for contract, vehicle
- Issuance and tracking of invoices
- Collection invoices for customer cost center, division
- Export and print invoices
- Register of vehicle supplies, products, materials
- Manage inventory related to vehicles
- Registry of vehicle parts and accessories - if you have your own stock
- Track warehouse and stock statuses
- Registration of inventory movements and warehouse processes
- Register of tires and accessories per vehicle
- Tyre condition and location record
- Integration Integration with basic systems (SAP, ERP, CRM, HR, AM, Microsoft Dynamics)
- GPS (vehicle tracking) integration
- Document integration (electronic signature, storage)
- Data import, export to other systems
- Registration and management of supplier invoices
- Registration and tracking of supplier costs
- Confirmation, settlement and payment of supplier invoices
- Registration of vehicle-related costs (costs differ in different locations)
- Track vehicle costs with identifiers
- Registration of expenses and their tracking
- Management of total costs, their tracking
- Management and registration of invoices
- Managing costs associated with invoices
- Vehicle status
- Fleet status
- Mandatory statistics (government reports)
- Analysis of fleet costs
- Analysis of vehicle costs
- Other analyses, reports
Unbeatable in Cost
Our business software solutions offer enterprise-level capabilities and complexity, yet are 30-50% cheaper and faster to implement.
Low operational costs – no additional staff required.
Flexible modification options – the software is fully customizable.
Cost-effective integration – system connections without coding.
Operating cost
Change cost
Integration cost
BENEFITS
Tangible business value
The speed of processing client requests increases. You will have fewer late issues. The administration and wasted idle hours of your human resources are significantly reduced, and client satisfaction also increases.
Increase in speed of issue processing
Fewer delays
Efficiency improvement
Client satisfaction increase
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